Account details
Property or unit, tenant, lease period, and an opening balance when the history begins mid-account.
Rent Ledger NowCreate a ledgerWhat is a rental ledger?
A rental ledger is a dated record of the charges, payments, credits, fees, and running balance for a tenant or rental unit. It shows what happened to one rental account over time.
What a rental ledger should include
A useful ledger preserves individual transactions rather than showing only a final total. That makes the balance easier to review against a lease, receipts, bank records, and written adjustments.
Dated activity
Rent charges, payments, credits, fees, and adjustments listed separately on the dates they occurred.
Running balance
The amount due after each entry, so partial payments and later corrections remain visible instead of being collapsed.
A simple rental ledger example
This example starts with the monthly charge, then records two partial payments. Each row changes the balance without hiding the payment history.
DateDescriptionActivityBalance
Aug 1Monthly rent+$1,500$1,500
Aug 5Partial payment−$900$600
Aug 12Payment received−$600$0
Who uses a rental ledger?
Landlords and property managers use ledgers to reconcile accounts, explain balances, and organize records. Tenants may use a copy to review their payment history. Accountants, lenders, and attorneys may also ask for one, but the recipient decides what supporting documentation is required.
Rental ledger vs. rent roll
A rental ledger follows transaction history for one account. A rent roll summarizes units, leases, occupancy, and expected rent across a property or portfolio. Read the full rent ledger vs. rent roll comparison.
A rental ledger is a recordkeeping aid, not proof that every entry is correct and not legal advice. Verify dates, amounts, and balances against the underlying records before sharing or relying on it.
Create a tenant rent ledger